Checking the word count on a PowerPoint presentation is a quick and easy task. You can do it in just a few clicks. First, go to the ‘File’ tab, then click on ‘Info’ and look for ‘Show All Properties’. You’ll see the word count displayed there. It’s that simple! Now, let’s dive into the step-by-step tutorial for a more detailed breakdown.
Step by Step Tutorial for Checking Word Count on PowerPoint
Before getting into the steps, it’s important to know why you might need to check the word count on your PowerPoint presentation. Maybe you have a word limit to adhere to, or you want to ensure your presentation isn’t too text-heavy. Whatever the reason, the following steps will help you find out the word count quickly.
Step 1: Open Your PowerPoint Presentation
Open the PowerPoint presentation you want to check the word count for.
When you open your PowerPoint presentation, make sure you’re on the ‘Home’ tab, which is where you’ll start this process.
Step 2: Click on the ‘File’ Tab
Click on the ‘File’ tab in the top-left corner of PowerPoint.
The ‘File’ tab is where you’ll find all the important behind-the-scenes stuff, like saving, opening, and closing presentations. It’s also where you’ll go to check your word count.
Step 3: Select ‘Info’
From the menu on the left, select ‘Info’.
The ‘Info’ section gives you some important details about your presentation, like when it was last modified and how big the file is.
Step 4: Look for ‘Show All Properties’
On the right-hand side, look for ‘Show All Properties’ and click on it.
This is a handy little link that opens up more information about your presentation, including the word count.
Step 5: View Your Word Count
The word count will be displayed under ‘Properties’.
And voila! There’s your word count, along with other statistics like the number of slides and notes.
After completing these steps, you’ll have a good idea of how many words are in your PowerPoint presentation. This can help you make decisions on whether to cut down or beef up certain sections.
Tips for Checking Word Count on PowerPoint
- Remember that the word count includes all text in the presentation, including text in slides and notes.
- If you need a word count for just the slides or just the notes, you’ll have to do a bit more work and count them separately.
- Keep in mind that the word count may not be 100% accurate if you have text in images or embedded objects.
- To reduce the word count, consider using bullet points instead of full sentences, and visuals instead of text where possible.
- If you’re collaborating with others, make sure to check the word count again after any edits have been made.
Frequently Asked Questions
Does the word count include text in the speaker notes?
Yes, the word count includes all text in the presentation, which means text in the speaker notes is counted as well.
Can I see the word count for each individual slide?
No, the word count feature in PowerPoint gives you the total count for the entire presentation, not for individual slides.
What if I have text in a table or chart?
Text in tables and charts is included in the word count as long as it’s part of the PowerPoint file and not an embedded object from another program.
What about text in images?
Text that’s part of an image won’t be included in the word count since PowerPoint can’t recognize it as text.
Can I export the word count to another program?
There’s no direct way to export just the word count, but you can copy and paste the information into another program if you need to.
Summary
- Open your PowerPoint presentation.
- Click on the ‘File’ tab.
- Select ‘Info’.
- Look for ‘Show All Properties’.
- View your word count under ‘Properties’.
Conclusion
Checking the word count on a PowerPoint presentation is an easy task that can be accomplished in no time. With just a few clicks, you’ll be able to see how many words your presentation contains, helping you to stay within any word limits and keep your slides concise and to the point. While the process is straightforward, always remember to double-check your word count after making any changes to your slides. By following the steps outlined in this article, you’ll be equipped to manage your PowerPoint presentations more effectively, ensuring that your content is not only informative but also engaging and well-paced. So next time you’re polishing up your presentation, don’t forget to give a quick glance at the word count—it might just make all the difference in delivering a successful presentation.
Matt has been working with WordPress and creating content using this powerful content management system for years. While he has written about many other tech topics, WordPress is one of his favorites.
You can read his full bio here.