How to Insert a Comment in Word
Inserting a comment in Microsoft Word is super easy. First, highlight the text you want to comment on, then click on the "Review" tab, and select "New Comment." That’s it! Your comment will appear in the margin, where you can type your thoughts or feedback.
How to Insert Comment in Word
In this section, we’ll walk you through the steps to insert a comment in Word. By the end, you’ll know exactly how to add your thoughts, suggestions, or feedback directly into your document.
Step 1: Open Microsoft Word
Open the Microsoft Word document where you want to insert a comment.
Before you can insert a comment, you need to have your document open in Microsoft Word. Make sure the content you want to comment on is visible.
Step 2: Highlight the Text
Highlight the text or section of the document where you want to add a comment.
To highlight the text, simply click and drag your mouse over the section you want to comment on. This tells Word where the comment should be attached.
Step 3: Click on the "Review" Tab
Go to the top of the screen and click on the "Review" tab in the toolbar.
The "Review" tab is your gateway to adding comments, tracking changes, and more. Clicking on it will reveal additional options and tools for editing.
Step 4: Select "New Comment"
In the "Review" tab, find and click on the "New Comment" button.
The "New Comment" button is usually located in the Comments group on the toolbar. Clicking this will create a comment bubble in the margin.
Step 5: Type Your Comment
Type your comment in the bubble that appears in the margin of your document.
Once the comment bubble appears, you can click inside it and start typing your message. This allows you to provide feedback or additional information related to the highlighted text.
After completing these actions, the comment will be attached to the highlighted text. Anyone who reads the document will see your comment in the margin, making it easy to understand your feedback or suggestions.
Tips for How to Insert Comment in Word
Here are some additional tips to make the most out of adding comments in Word:
- Highlight meaningful sections: Make sure to highlight specific text to make your comment more relevant and clear.
- Be concise: Keep your comments short and to the point to avoid confusion.
- Use different colors: Assign different colors for comments from different reviewers to easily distinguish between them.
- Edit comments: You can always go back and edit your comments if needed. Just click on the comment bubble to make changes.
- Delete comments: If a comment is no longer needed, you can delete it by right-clicking on the comment bubble and selecting "Delete Comment."
Frequently Asked Questions
How can I delete a comment in Word?
Right-click on the comment bubble and select "Delete Comment."
This will remove the comment from the document, making it invisible to anyone who reads it.
Can I edit a comment after I’ve added it?
Yes, you can click on the comment bubble to edit it.
Simply click inside the comment bubble and make your changes. It’s as easy as editing any other text.
How do I view all comments in a Word document?
Go to the "Review" tab and click on "Show Comments."
This will display all the comments in the document, making it easier to see all the feedback at once.
Is there a shortcut for adding comments?
Yes, you can press Ctrl + Alt + M to add a new comment.
This keyboard shortcut will instantly create a new comment, speeding up your workflow.
Can multiple people add comments to a single document?
Yes, multiple reviewers can add comments, each identified by their user name.
This is especially useful for collaborative projects, as everyone can see who made each comment.
Summary
- Open Microsoft Word
- Highlight the Text
- Click on the "Review" Tab
- Select "New Comment"
- Type Your Comment
Conclusion
Inserting comments in Microsoft Word is a straightforward way to provide feedback, make notes, or point out important sections in your document. Whether you’re working on a collaborative project or reviewing your own work, comments can make the editing process smoother and more efficient. By following the simple steps outlined above, you’ll be able to add comments like a pro in no time.
For further reading, consider exploring features like "Track Changes" and "Compare Documents," which can further enhance your document editing experience. Don’t forget to take advantage of the tips and shortcuts mentioned to speed up your workflow. Happy commenting!
Matt has been working with WordPress and creating content using this powerful content management system for years. While he has written about many other tech topics, WordPress is one of his favorites.
You can read his full bio here.