Printing Only the Comments in Word
Ever found yourself needing to print just the comments from your Word document without all the text? It’s actually a lot simpler than you might think. By tweaking a few settings, you can get a neat printout of only the comments. This guide will walk you through the steps to achieve this.
How to Print Only the Comments in Word
In this section, you’ll learn how to tweak your Microsoft Word settings to print only the comments from your document. These steps will guide you through the process to ensure a smooth experience.
Step 1: Open the Document
Open the Word document that contains the comments you want to print.
First things first, find and open the Word document where you’ve added all those comments. Make sure it’s the right file and all the comments are visible.
Step 2: Go to the Review Tab
Click on the ‘Review’ tab in the toolbar at the top of the screen.
The ‘Review’ tab houses all the tools for comments and track changes. Clicking on it will bring up options related to comments and reviewing.
Step 3: Show Markup
In the ‘Review’ tab, click on ‘Show Markup’ and ensure only ‘Comments’ is checked.
This step ensures that only comments are visible while hiding all other types of markup, like insertions and deletions, making it easier to print just the comments.
Step 4: Navigate to Print Settings
Click on ‘File’ then ‘Print’ to open the print settings menu.
This takes you to the print settings where you can adjust what gets printed, ensuring it fits your needs.
Step 5: Adjust Print Settings
In the print settings, set ‘Print All Pages’ to ‘List of Markup’.
This crucial step ensures that instead of printing the full document, Word will print a list of the markup, which includes only the comments.
Step 6: Print
Click on ‘Print’ to print the document.
Hit that print button to get your comments-only printout.
After completing these steps, your printer will generate a document that contains only the comments from your original Word file. No extra text, just the feedback or notes you need.
Tips for Printing Only the Comments in Word
- Make sure all comments are visible before starting the process.
- Use the ‘Show Markup’ feature to filter out unnecessary elements.
- Double-check your print settings before printing to avoid wasting paper.
- Save your document before making any changes to print settings.
- Preview the printout by selecting ‘Print Preview’ to ensure it looks right.
Frequently Asked Questions
Can I print comments from a specific section of my document?
Yes, by highlighting the section before following the steps, only comments from that section will be printed.
Will hidden comments be printed?
No, only visible comments at the time of printing will show up.
Can I customize the format of the printed comments?
Not directly in Word. However, you can copy the comments into a new document and format them as needed.
Does this method work for older versions of Word?
It works for most recent versions, but some older versions might have slightly different navigation.
Can I print comments along with the document text?
Yes, just leave ‘Print All Pages’ set to its default option instead of ‘List of Markup’.
Summary
- Open the Document
- Go to the Review Tab
- Show Markup
- Navigate to Print Settings
- Adjust Print Settings
Conclusion
Printing only the comments in Word can be a real lifesaver when you need a clean, text-free version of your notes and feedback. Whether you’re a student, a professional, or anyone in between, knowing how to tweak your Word settings can save you time and paper. By following these straightforward steps, you’ll have exactly what you need—no more, no less. If you found this guide helpful, consider checking out more Word tips to make your document management even more efficient. Happy printing!
Matt has been working with WordPress and creating content using this powerful content management system for years. While he has written about many other tech topics, WordPress is one of his favorites.
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