How to Print PowerPoint with Comments
Printing a PowerPoint presentation with comments can be really handy, especially if you’re looking to share feedback or additional notes with your audience. In a few simple steps, you can make sure that all those helpful comments are visible on your printed slides. Here’s a quick run-through: Open your PowerPoint file, go to the ‘File’ menu, select ‘Print’, choose ‘Print Comments’, and then click ‘Print’. That’s it!
Step-by-Step Tutorial on How to Print PowerPoint with Comments
Want to ensure your comments make it onto the printed page? These steps will guide you through the process.
Step 1: Open your PowerPoint file
First, open the PowerPoint presentation you want to print.
Make sure the file is fully loaded and ready to go. You’ll need to have the comments already added to your slides before printing.
Step 2: Go to the ‘File’ menu
Next, click on the ‘File’ tab located at the top-left corner of the window.
This will open a new menu where you can access all the file-related options, including printing.
Step 3: Select ‘Print’
From the File menu, click on ‘Print’.
This will bring up the print settings window, where you can adjust how your document will be printed, including layout and number of copies.
Step 4: Choose ‘Print Comments’
In the print settings window, find and select the option that says ‘Print Comments’.
This setting ensures that all the comments on your slides will be included in the printout.
Step 5: Click ‘Print’
Finally, click the ‘Print’ button at the bottom of the print settings window.
Your PowerPoint presentation will now be printed with all the comments visible on each slide. Depending on your printer, this might take a few moments.
Once you complete these steps, you’ll have a printed version of your PowerPoint presentation that includes all the comments. This is ideal for review sessions, collaborative projects, or any situation where additional notes are essential.
Tips for Printing PowerPoint with Comments
- Check Comment Placement: Ensure comments are not overlapping with important slide content.
- Use Print Preview: Always preview your print job to make sure comments are displayed correctly.
- Adjust Paper Size: Make sure your paper size matches the settings in PowerPoint to avoid cutting off comments.
- Save as PDF First: Consider saving your presentation as a PDF with comments before printing. This can sometimes prevent formatting issues.
- Check Ink Levels: Printing comments in color can use more ink, so check your printer’s ink levels beforehand.
Frequently Asked Questions
How do I add comments to my PowerPoint slides?
To add comments, click on the ‘Review’ tab and then select ‘New Comment’. Type your comment and hit ‘Enter’.
Can I control where comments appear on the printed page?
Unfortunately, PowerPoint automatically places comments in a predefined area. You can’t manually move them for printing.
What if my comments are not showing up in the print preview?
Double-check that you have selected ‘Print Comments’ in the print settings.
Can I print comments for selected slides only?
Yes, you can choose to print only specific slides by selecting the slides under ‘Settings’ in the Print menu.
Is it possible to remove comments before printing?
Yes, go to each comment and delete them if you don’t want them included in the printout.
Summary
- Open your PowerPoint file.
- Go to the ‘File’ menu.
- Select ‘Print’.
- Choose ‘Print Comments’.
- Click ‘Print’.
Conclusion
Printing your PowerPoint presentations with comments can be a game-changer, especially for team collaboration and feedback. By following these straightforward steps, you ensure that all those extra notes and insights are right there on the printed page for everyone to see.
Remember, the entire process is simple and foolproof. Just make sure you double-check your settings and use the tips provided to avoid any hiccups.
Whether you’re preparing for a meeting, a teaching session, or just need a hard copy for personal use, being able to print PowerPoint with comments adds an extra layer of utility to your presentations. Happy printing!
Matt has been working with WordPress and creating content using this powerful content management system for years. While he has written about many other tech topics, WordPress is one of his favorites.
You can read his full bio here.